Appointment Setting — More Hours. Faster Response. Less Than an Office Manager.
Contact rates go down exponentially after five minutes

Estimates Booked
On Your Calendar —
Without Lifting a Finger.

"A homeowner who fills out a form at 2pm and hears back at 5pm has already booked with someone else."

While you're at estimates and running the company: Our appointment setting team responds to your leads in under 5 minutes, follows up relentlessly, qualifies every inquiry, and books directly onto your calendar — all while checking drive time so your team isn't crisscrossing town.

Book a Call →

No obligation. 30 minutes. Zero pressure.

✓  Home Service Contractors Only · ✓  1 Painter Per Territory · ✓  RevenuePRO Included
60%
Average Appointment Rate — 2026
<4 min
Average Response Time
6 days
Coverage Per Week — Sat–Thu
Real Data

Client Snapshot
2026 Year-to-Date

Calling Stats
Speed To Lead Time (Min)
3.88
KPIs
New Leads
225
Booked Appointments
132
Appt Booking Rate %
59%
Qual Appt Booking Rate
62%

Single client account · 2026 year-to-date · Appointment setting platform reporting

The System

How Appointment Setting Works

Every step is designed to maximize the percentage of leads that become booked estimates on your calendar.

Step 01

Instant Lead Response

The moment a lead comes in, two things happen simultaneously: a text goes out and a call goes out. Not in 30 minutes. Not "as soon as someone is available." Immediately.

In 2026, our average response time is under 4 minutes. That speed alone puts your business ahead of the vast majority of painting contractors who follow up hours later — or not at all.

Step 02

Relentless Multi-Touch Follow-Up

Most homeowners don't pick up the first time. That's normal. We don't treat it like a dead lead.

We use a consistent multi-touch sequence — calls, texts, voice memos, and voicemails — including a second call between 4–7pm to reach people after they're off work. All outbound calls show your business name, not an unknown number or "Spam Likely."

Step 03

Qualification Before Booking

We don't book everything that breathes. We qualify every lead against your criteria — zip code, job type, minimum project size — before anything touches your calendar.

The goal is not a full calendar. The goal is a full calendar with estimates that can become revenue.

Step 04

Smart Calendar Management

We book directly onto your sales calendars — and we check drive time before every appointment. We look at where your last appointment is before scheduling the next one so your team isn't crisscrossing the city.

We can manage multiple salespeople's calendars simultaneously. You set the rules in onboarding. We operate within them.

The Math

Less Than the Cost of an Office Manager. With Better Results.

According to a 2026 ZipRecruiter study, the national average for an office manager — salary and payroll taxes included — is $55,186.50 per year. That's $4,598.88 a month before a single lead gets followed up on.

The Alternative
$4,598.88
Per month · Office Manager
  • — Works 9–5, Mon–Fri
  • — Calls out sick, takes PTO
  • — No speed-to-lead system
  • — No performance reporting
  • — Ramp time: 2–4 weeks
Appointment Setting
Our Service
$3,249
Per month · Up to 150 leads
  • ✓ Sat–Thu, 9am–8pm CST
  • ✓ <4 min average response time
  • ✓ 60% average appointment rate
  • ✓ Full reporting inside RevenuePRO
  • ✓ Active on day one
Over 150 leads/month? Volume pricing is available — book a call and we'll build a custom plan around your lead volume.
Coverage

Built Around When Homeowners Actually Respond

We don't work banker's hours. We work homeowner hours.

Weeknights
4–8pm
Mon–Thu

Peak window when homeowners are home from work, relaxed, and ready to talk.

Weekends
All Day
Saturday & Sunday

The highest-volume window for home improvement decisions. We're fully staffed.

Full Coverage
9am–8pm
Saturday–Thursday CST

The full window ensures no lead sits cold for more than a few hours, any day of the week.

Questions We Get

Straight Answers. No Fluff.

We hire for positive energy, professionalism, and a great customer experience. Our setters speak clearly and confidently — no accents that make homeowners feel like they're dealing with a call center. If a homeowner asks where we're located, we're honest and professional, and we keep the focus on helping them schedule an estimate.
Our coverage is built around when homeowners actually respond. We work Saturday–Thursday, 9am–8pm CST. Fridays are off. The hours that move the needle most are 4–8pm on weeknights (when people get home from work) and all day Saturday and Sunday.
Yes. You get a direct Slack channel with your setter. You can correspond with them at any time — send feedback on calls, flag specific leads, or adjust how they're handling objections. That feedback loop is essential and we treat it that way.
Yes — and this is a big part of why the system works. Your setter stays aligned on which offers are live, what types of leads are coming in, what objections homeowners are raising, and what's booking well (and what isn't). That real-world feedback improves what happens upstream — not just what happens on the phone.
Fast. Speed-to-lead matters more than almost anything else in this business. Our goal is to respond within 5 minutes — in 2026, we've averaged under 4 minutes. If a lead comes in after hours, we follow up as soon as coverage resumes.
That's normal — so we don't stop at one attempt. We use a consistent multi-touch follow-up sequence: calls, texts, voice memos, and voicemails. We call when the lead comes in, and again between 4–7pm so we can reach people after they're off work. All outbound calls are branded with your business name so we never show up as "Spam Likely."
Yes. We book directly onto your sales calendars based on the rules you set in onboarding — zip codes, job types, minimum job sizes, drive time, and availability. We check where your last appointment is before scheduling the next one, so your team isn't driving all over town. We can also manage multiple salespeople's calendars simultaneously.
We qualify before we book. If someone isn't a fit based on your criteria, we won't waste your calendar with a dead appointment. Our goal is booked estimates that can turn into revenue — not activity for activity's sake.
Yes. We'll recommend offers based on what's working, what season it is, and what your market is responding to. We test, learn, and improve without making you reinvent the wheel every time.
Inside RevenuePRO. You can see your cost per estimate set, volume trends, appointment rate, and what's driving results. We also send weekly strategy updates so you always know what we're doing and why.
Ready to Start?

Stop leaving estimates on the table.

Book a call and we'll walk you through exactly how appointment setting fits into your lead flow.

Book a Call →

No obligation. 30 minutes. Zero pressure.